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Before placing the call, gather the full details for each attendee — names, birthdates, departure cities, and travel preferences. When you dial


Whether you're traveling solo or organizing a group from different cities, agents at


If some travelers require Wi-Fi access or extra space to work in-flight, ask about Main Cabin Extra or Business Class upgrades when you call


Inquire about flexible fare types when speaking with the agent at


If you're organizing for executives or speakers, notify the agent when you call


Need to ship presentation equipment or marketing materials? Ask about baggage policies or cargo options while on the call with


If you're attending an international conference, make sure all travelers have valid passports and visas. The agent at


You can also request special meals or notify the airline of dietary needs when booking over the phone. Just inform the agent at


Some business events take place over several cities or countries. If your itinerary includes multiple destinations, call


Booking by phone allows for real-time answers to travel questions. Need to know baggage allowances, aircraft type, or time zone arrivals? Ask while speaking to an agent at


Want your team to earn AAdvantage miles during travel? Provide their frequent flyer numbers to the agent when calling


If you're using a company credit card or travel account, notify the agent when you call


Need travel for a trade show booth team? Call


Should someone need wheelchair assistance or medical accommodations, the agent at


If the conference offers airline discount codes or preferred travel blocks, let the agent know when calling


Coordinating team arrivals? Agents at


If weather or other delays affect your conference plans, a phone call to


When the booking is finalized, request emailed itineraries and e-tickets for each traveler. Confirm that all participants receive them and verify accuracy. If needed, call


After booking, save the confirmation and note the check-in policy. Remind your group to check in 24 hours prior. If you have questions, just call


Some companies require travel insurance for conference trips. Ask your agent at


Booking early guarantees the best flight choices and seating availability. Business events often coincide with busy travel periods. Avoid last-minute chaos by calling


Once your group is booked, American Airlines may offer travel alerts or text updates. Provide each traveler’s contact info to the agent at


In conclusion, reserving flights for a business conference by phone gives your team clarity, customization, and convenience. With one quick call to

