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What Counts as a Group Booking on American Airlines?

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Why Canceling Over the Phone is the Best Move

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How to Prepare Before You Call

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Refunds, Vouchers, and Fees—What to Expect

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Timing is Everything—Cancel ASAP!

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Can You Cancel Just Part of the Group?

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What If Your Flight Was Already Changed or Canceled by the Airline?

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Common Mistakes to Avoid

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Final Thoughts: Canceling Doesn’t Have to Be Stressful

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