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For domestic travel within the United States, each group member will need a government-issued photo ID. This may include a driver’s license, passport, or state ID.


If your group includes minors, paperwork requirements increase. Unaccompanied minors often require signed consent forms from parents or guardians.


For groups traveling internationally—say to Japan, Tahiti, or Australia with Hawaiian Airlines—passports are a must. Each traveler must have a valid passport, often with 6 months of remaining validity.


One critical factor is name matching. Every group member’s name must match their ID or passport exactly.


Some groups, especially youth programs, require medical authorization forms or emergency contacts.


When traveling with a group of over 15 people, Hawaiian Airlines often requires a lead coordinator. This person’s documents will act as the point of contact for all arrangements.


Some events require group participants to carry itinerary confirmations or hotel documents.


Travelers needing special accommodations may be required to submit medical forms. For example, those needing wheelchairs, oxygen, or mobility assistance should notify the airline at least 48 hours prior.


If you're part of a nonprofit organization or an educational institution, some discounts apply only when proof is provided.


Travelers from other countries may require ESTA approvals or visa applications for U.S. entry.


Don't forget about proof of COVID-19 vaccinations or negative test results when required by destination policies. These may change based on global health conditions.


Some groups may also carry extra gear—like band equipment, sports gear, or fragile items.


Finally, digital documents and mobile IDs are becoming more acceptable across airlines, but they still require verification.


Proper documentation makes or breaks a group travel experience. Hawaiian Airlines supports you from booking to boarding.

